Frequently Asked Questions

Contents

  • 1 | Enrolment

  • 2 | Payments & Fiscal data

  • 3 | Courses Information

1 | Enrolment

  • 4 | Course Changes

  • 5 | Cultural Activities

  • 6 | Erasmus funding

  • 7 | Other Erasmus Support

  • Applications should be submitted via the website (either from the course page or the general form).

    After submitting your registration, we will check the course availability and send you additional instructions via email.

    Always wait for our response before arranging any travel plans.


    If the course is unavailable (not confirmed or fully booked), we will provide you with alternative options.

  • When a mobility is open for enrollment, it shows that it has not yet reached the required number of participants and/or we are awaiting confirmation of Trainers’ and training room availability.

    Please note that we do not have control over the activation of a session, as we cannot predict when the minimum registration threshold is met.

    You are welcome to proceed with enrollment using the registration form (which is free and non-binding).
    We will record your registration in our system and, once we assess the course status, will get back to you promptly.

    Participants also have the option to use alternative funding sources or choose to pay the course fee privately.

  • You have three choices:

    Register for the course – Upon registration, we will check its availability and send you additional instructions via email.
    If the course is unavailable (not yet confirmed or fully booked), we will suggest suitable alternatives.

    Join the newsletter – Receive email updates on the confirmation status and availability of our courses.

    Chat with us – Reach out to our team directly through chat, or over on social media and we will work together to find the most suitable option for you.

  • Everyone is welcome at Colony of Creators Courses!

    While certain courses are designed for specific roles such as Teachers, Administrative Staff, youth workers, social workers.

    We also provide excellent cross-curricular options.
    Whether you're seeking role-specific growth or aiming to explore new fields, we have a course that aligns with your goals.

  • Most of our courses are designed for participants with B1 English level, this ensures you get maximum value from the learning experience.

    But we understand that language shouldn't hold you back!
    We offer sessions in simpler English with simultaneous translation support.

    Additionally, we offer language courses (English and others), which are also eligible for Erasmus+ funding.

  • Absolutely! Once your course is confirmed and you've paid the registration fee, we'll provide an Invitation Letter to support your VISA application.
    For specific VISA requirements, check your country's Foreign Ministry website.

    If your VISA is denied, send us the official refusal letter and we'll handle the rest.

    Cancellations made less than 4 weeks before the start of the classes are not eligible for any refund.

  • No legal documents required for us ourselves!
    However, we recommend checking with your National Embassy about what you might need for traveling in the host country.
    We're here to help you prepare, so don't hesitate to ask.

Illustration of a robotic hand holding a lightbulb with an orange glow, surrounded by splashes of orange resembling an explosion or burst of ideas, with parts of the robotic fingers visible.

2 | Payments & Fiscal data

  • Simple: what you see is what you pay. There are no hidden fees, enrollment charges, or surprise costs.
    The amount shown in your registration form is the total investment. nothing more.

  • Your investment includes Six days of immersive training (5 hours daily), plus exclusive cultural activities at each location to enrich your European experience.

    Plus, you'll get access to online free courses to continue your learning journey after the program ends.

  • Course fee payments should be made directly to the Hosting NGO via bank transfer. Payment details will be provided in the course booking confirmation message.

    The standard deadline for payments is 15 days from the date of booking confirmation. No advance payment is required if your course is not available.

  • Each hosting NGO is to be considered an entity on its own, with different details and OIDs.

  • Yes, starting in 2025, Erasmus+ course providers must be located in the same country where the course is delivered.
    As a network of independent NGOs that adhere to shared quality standards, we fully meet these requirements.

    This is clearly indicated on the invoice, the certificate issued to participants upon course completion, and all other documentation you will receive.

3 | Courses Information

  • Life happens!
    A minimum attendance of 80% of the classes is necessary to receive the Certificate of Attendance. Although it is not recommended, missing one session is permitted.

    Please be sure to inform the trainer of your absence.

  • Our courses are intimate learning communities, not lecture halls.
    We welcome a minimum of 5 and maximum of 20 participants per session.

  • Trainings run either morning or afternoon - The hosting NGO decides what works best for venues and trainers.

    You'll get the final schedule about 1-2 weeks before the course starts, along with specific information about whether you need to bring laptops, tablets, or other equipment.

  • While email remains the formal and primary mode of communication.

    We will also utilize a WhatsApp chat group for all participants to ensure quick and immediate communication.
    This platform also provides a space where participants can directly connect and communicate with each other.

  • The program published on the website is a tentative schedule.

    It may change significantly based on participants’ requests, and adjustments may be made at the trainer's discretion.
    If you wish to discuss a specific topic, please indicate it at least 4 weeks in advance, as the final schedule will be sent 1-2 weeks before the course.

  • Our training sessions run during national holidays and weekends because we're committed to your learning.

    If we won’t run on a specific day participants will be notified in advance, and any missed lessons will be made up through intensified sessions scheduled later on.

  • Yes! Everyone who attends at least 80% of sessions receives a Certificate of Attendance.

4 | Course Changes

  • Participants can change courses, locations, or dates without incurring additional fees.

    However, exceptions may apply for last-minute changes or multiple modifications.

    All change requests should be sent to official@colonyofcreators.com and are subject to the provider’s approval.

    Additionally, you have the flexibility to update participant names at any time.

  • If the minimum number for a course is not met, we will suggest an alternative suitable solution.

    Understanding the importance of interaction with participants from other schools/institutions during your Erasmus+ mobilities, we aim to prevent courses with fewer than four participants.

  • Cancellations must be notified via email. (official@colonyofcreators.com)

    If you need to cancel your attendance due to unforeseen circumstances, you may consider the following options:

    Rescheduling to any of our courses at any NGO within the next few months, at no additional cost.

    Allowing a colleague to take your place and use the already paid fee, also at no extra charge.

    If these options are not suitable, please note our refund policies:

    For cancellations communicated more than 4 weeks before the course start date, the Host NGO will retain 20% of the course fee.

    For cancellations made less than 4 weeks prior to the start date, the full amount will be retained.

5 | Cultural Activities

  • Culture is integrated into EVERY course!

    Cultural activities/trips are available for an additional fee, as they require special arrangements and extra resources. These are directly arranged with the consent of the participants prior to their arrival.

    Cultural Evenings are a MUST!
    Each participant will be asked to bring cultural items from home —such as food, drinks, snacks,

    Tombola Game Participants bring souvenirs , tokens from home to raffle, share and enjoy with peers during the course.

  • All course locations provide a Guide brochure, which is shared after receiving full confirmation of course enrollment.

    These brochures contain useful information for participants’ stay, such as recommended hotels, local transportation details, and tips for leisure time.
    If available, they will also include access to exclusive discounts for activities and services around the area.

6 | Erasmus+ Funding Programme

  • YES! That's our mission.

    Our trainings are fully eligible for Erasmus+ Key Action 1 funding.

    Are you currently applying for an Erasmus grant or waiting for results? Don't complete your enrollment yet—reach out through our contact form or email first. We'll guide you through the process.

  • Any student, teacher, or staff member of an educational organization, NGO within the European Union can participate in Erasmus, provided their institution is involved in an active Erasmus project or is accreditated.

    Educational organizations from Iceland, Liechtenstein, North Macedonia, Norway, Serbia, and Turkey (known as third countries associated with the Programme) are also eligible to participate in all Erasmus opportunities.

    Meanwhile, institutions from countries not associated with the Programme may only apply for certain types of projects.

    Please refer to the official Erasmus Guide to determine the specific options available, as they vary depending on the country.

  • Erasmus+ Key Action 1 projects fund the essentials: travel costs, accommodation, AND your training course.
    Our courses qualify for full funding.

    This means you could travel across Europe, stay in a new city, AND gain cutting-edge skills all covered!

  • You can only apply for Erasmus+ funding through your organization, as these projects are intended to involve the entire community.

    First, create a personal account on the official EU platform for the Erasmus programme.
    Once logged in, you can register your school or institution to obtain an Organization ID, (OID) which is a unique 9-digit number that precisely identifies your institution.

    Afterward, you will be able to create and complete an online application, (KA121/KA122) where you will describe your project by answering a series of questions.

  • It depends on the type of project you’re interested in applying

    Erasmus deadlines are updated every year, usually the deadlines are in February for Key Action 1 (KA1) and in March for KA2.

    Find them all at the Erasmus Programme Guide

  • All Erasmus projects typically involve travel.

    However, if your school is participating in Erasmus for the first time, we recommend starting with a Key Action 1 (KA1) Short-term project. This option allows you to organize up to 30 mobilities within 18 months and involves a lighter initial workload compared to applying for an Accreditation or a Key Action 2 project.

  • Most National Agencies announce results about 4 months after the deadline. Your proposal gets scored based on official criteria, and if approved, you can start planning around 2 months after that. If you're still waiting for results, don't rush your enrollment—get in touch with us and we'll hold space for you.

  • It is a long-term quality label for institutions planning to organize Erasmus mobilities regularly.

    Accreditation offers students and staff the opportunity to travel abroad without the need to create a new project each year.

    Once accredited, streamlined procedures enable you to develop a comprehensive internationalization strategy for the entire school community.

7 | Other Erasmus Support

  • Our courses do not include job-shadowing, but we actively assist teachers in finding hosting schools/institutions!

    Need help? Reach out via email about your Job-Shadowing requirements, and our team will support your search.

    Alternatively, for independent research, you can join our Erasmus+ SCH&ADU Knowledge Exchange Platform — a vibrant community of Erasmus educators connecting worldwide.

  • Absolutely! We organize incredible learning experiences for students too.
    We have several partner schools and NGOs looking forward to receive you and your students.

  • We do offer the option to organize an “Invite an Expert” visit.

    Please contact us at official@colonyofcreators.com to discuss your needs in detail and to check the availability of out trainers and experts.