AI Assistant: Automations, Smart Flows for Educators & Trainers
DESCRIPTION
Meet your most enthusiastic new colleague — one who never tires, never complains, and is always ready to help. Your Eager AI Assistant is here to take on the tasks that drain your time and energy, so you can focus on what you do best: inspiring, connecting, and teaching.
This 6-day practical course gives educators hands-on experience working alongside AI tools as genuine workflow partners. You will learn to understand your assistant's true strengths — from generating lesson plans and drafting communications to organising projects and creating engaging materials — and discover how to build flows that make your AI work smarter for you. Because the best results don't come from using AI occasionally, but from learning how to collaborate with it consistently and creatively.
Participants will work with tools such as ChatGPT, Gemini, Claude, NotebookLM, and Canva AI, alongside simple automation platforms like Make.com and organization tools like Notion. The course emphasises a practical, human-led approach: AI handles the heavy lifting on repetitive tasks while you maintain full creative control and critical judgment. By the end, you will have a personalised AI-powered workflow and a clear strategy for integrating your eager assistant into your everyday professional life.
Learning Objectives
Understand and explain AI as a personal workflow assistant for education and training.
Use AI tools — ChatGPT, Gemini, and Claude — to draft lesson plans, course structures and assessment templates.
Create engaging visual materials, interactive presentations and worksheets using Canva AI (Magic Write, Magic Media, Magic Activities, and AI Voice).
Build custom interactive learning tools using Canva Code 2.0 with plain-language prompts.
Generate and refine quizzes, rubrics, feedback templates and differentiated activities with AI support.
Transform existing course materials into interactive outputs using NotebookLM (quizzes, study guides, audio overviews).
Organise projects, manage documents and handle administrative tasks more efficiently with Notion and Notion AI.
Understand how automation works: triggers, actions and scenario logic using Make.com.
Build practical automation flows that connect tools and reduce repetitive tasks.
Generate AI-powered narration for accessibility, flipped learning, and engagement using ElevenLabs.
Evaluate AI outputs critically, ethically and with informed judgment.
Design a personalised AI-powered workflow strategy adapted to their own teaching or training context.
Promote intercultural awareness and European core values throughout their practice.
Transfer and share experiences, tools and workflows with colleagues across Europe.
Strengthen English communication, digital and professional collaboration skills.
METHODOLOGY
Interactive Lectures: Introduction of key AI concepts, tool overviews and workflow logic.
Hands-On Practice: Guided skill-building using real educator tasks and live AI tools.
Flow Design Workshops: Participants build, test and iterate personal AI-powered workflows.
Canva AI Creative Sessions: Hands-on design sprints creating presentations, worksheets and visual materials.
Canva Code 2.0 Workshops: Building custom interactive learning tools with plain-language prompts.
Make.com Automation Labs: Step-by-step construction of real automation scenarios from trigger to action.
NotebookLM Exploration: Transforming existing materials into interactive learning outputs.
ElevenLabs Audio Creation: Generating accessible narration and audio content.
Notion Project Management: Organizing workflows and building collaborative workspaces.
Resource Exploration: Accessing and analysing AI templates, tools and automation examples.
Peer Exchange and Reflection: Group discussions on intercultural values, pedagogy, ethics and best practices.
Personal AI Strategy Project: Each participant designs and presents a custom AI workflow tailored to their professional context.
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9:00–10:00 | Welcome, Icebreaker & European Values
10:00–11:00 | First Hands-On ChatGPT Experience
11:00–11:20 | Coffee Break
11:20–12:20 | Prompt Engineering Fundamentals
12:20–14:00 | "AI or Human?" Quiz & Day 1 Wrap-Up
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9:00–10:00 | What AI Can (and Cannot) Do for Educators
10:00–11:00 | ChatGPT Deep Dive for Teachers
11:00–11:20 | Coffee Break
11:20–12:20 | Gemini vs. Claude vs. ChatGPT Comparison
12:20–14:00 | NotebookLM Workshop
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9:00–10:00 | AI-Powered Lesson Planning & Quality Control
10:00–11:00 | Assessment, Rubrics & Feedback Templates
11:00–11:20 | Coffee Break
11:20–12:20 | Canva AI Deep Dive — Magic Write, Media, Activities & Voice
12:20–14:00 | Canva Code 2.0 & ElevenLabs Narration Workshop
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9:00–10:00 | Make.com Fundamentals — Triggers, Actions & Scenario Logic
10:00–11:00 | Build Your First Automation — Forms to Sheets to Email
11:00–11:20 | Coffee Break
11:20–12:20 | Real Educator Use Cases & Advanced Automation Logic
12:20–14:00 | Drafting Professional Materials with AI
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9:00–10:00 | Advanced Make.com — Multi-Step Flows, Filters & Routers
10:00–11:00 | Notion + Notion AI for Project Management & Organization
11:00–11:20 | Coffee Break
11:20–12:20 | Canva Code 2.0 — Building Custom Interactive Tools
12:20–14:00 | Personal AI Strategy Workshop
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9:00–10:00 | Final Presentations — "My Eager AI Strategy" (Part A)
10:00–11:00 | Final Presentations — "My Eager AI Strategy" (Part B) + Peer Feedback
11:00–11:20 | Coffee Break
11:20–12:20 | Course Roundup, Reflection & Learning Outcomes Validation
12:20–14:00 | Certification, Networking & Closing Celebration
RESULTS
Produce time-efficient, high-quality teaching and training materials using a range of AI tools.
Streamline lesson planning, project coordination and administrative workflows through personalised AI systems.
Confidently build and run Make.com automation flows that connect tools and eliminate repetitive tasks.
Create engaging visual content, interactive presentations and learning experiences using Canva AI and Canva Code 2.0.
Generate accessible, professional audio narration using ElevenLabs for flipped learning and inclusive education.
Transform existing course materials into interactive outputs with NotebookLM.
Organise projects, teams and workflows efficiently using Notion and Notion AI.
Apply critical, ethical and informed judgment when working with AI-generated content.
Deliver a fully personalised AI strategy and workflow plan adapted to their own professional context.
Strengthen intercultural competences, digital skills and professional networks across Europe.
Course Format
One-week length: two weeks or other formats are available on request.
4-5 hours per day: from Monday to Friday, with potential excursions planned during the training by the course provider.
Fully fundable: Meeting the Erasmus+ KA1 budget criteria.
Flexible: change courses, locations, or dates without fees
Audience and requirements
Courses are structured around the collective sharing of participants’ experiences, therefore all courses are in English. For participants with a very low English level, we advised to come with a translator in the team.
We provide tailored courses for school roles like teachers, principals, and staff, as well as for different levels of IT skills. Our programs are designed to meet the unique needs of professionals such as adult educators, language teachers, youth workers, and social workers, ensuring they have a meaningful impact in education and social work.
Educators must bring their laptops as we do not provide systems.
€80/ day
Our services include:
✔ Infopack about the location
✔ Pre-arrival information.
✔ Tuition & training materials.
✔ Coffee break.
✔ Training Certificate.
✔Europass Certificate.
✔ Admin & organisational costs.
Additional Potential Services:
✔ Accommodation options, including hotels and self-catering apartments
✔ Half-day and full-day trips
✔ Cultural experiences and local activities
✔ Airport transfer services
✔ Local transportation arrangements
Our Pricing:
100% funded by the Erasmus Plus Program through your Erasmus+ SCH, ADU or VET grant.
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